TOWN OF OXFORD MASSACHUSETTS
OXFORD COMMUNITY CENTER
Request for Proposal (RFP)
Recreational/Instructional Program
Purpose
The Town of Oxford is seeking to contract with individuals and businesses (both for profit and not-for-profit) to provide varied recreational/instructional program services for the Department of Community Programs.
General Information
RFP’s must be received by the Town Manager’s office by mail or hand delivery. Any questions regarding the RFP specifications and process should be directed to the Director of Community Programs. A request for a preliminary discussion session on a proposed recreation program can be made through the Oxford Community Center. A meeting of this type will be to discuss the RFP process and assess potential issues with the proposal.
Specifications
Proposals may offer to provide specific or varied recreational/instructional programs provided that they are consistent with the general nature of programs already offered by the Town.
Proposals are encouraged, but not limited to the leisure activity areas of youth and
adult activities, wellness and exercise, art instruction, education, personal
development, cultural and performing arts and other related areas that are acceptable
as public recreation offerings.
Proposals must demonstrate a value as a public recreation offering.
Proposals must not rely on the Town to provide financial support. The Community Center will provide administrative support, including facility scheduling, advertising,
conducting registrations etc.
The Community Center will create a registration fee for the program based on the associated costs to operate the program as stated in the proposal.
The Community Center makes no warranty guarantee or representation as to the success of any recreation program operated as a result of any contract award made pursuant to this RFP.
The Town will not approve any proposal or a part of any proposal if it is contrary
to laws, statutes, ordinances, policies or procedures of the Town, or is not in the
best interest of the Town as determined in the sole discretion of the Town.
Submission Elements
All proposals submitted shall clearly describe the scope of recreational/instructional programs.
Include details of your approach and plan. A statement shall be included which explains why your approach and plan would be effective and beneficial to the Town as a public recreation offering.
The following areas shall be presented in detail:
Qualifications: Applicant shall present evidence that they are fully qualified and have
substantial experience in the field of their proposal and in the instruction and/or conducting of the program.
Operation: Applicant shall provide an outline of intended staffing, days and hours for
programs, proposed age groups and the variety of programs to be provided. Narrative must include a complete program description and an instruction fee, if any, that is to be charged to the Town.
References: Letters of recommendations and/or references shall be included in the proposal.
Provide a list and description of similar programs satisfactory performed and completed
within the past three (3) years. For each program listed, include the name and telephone
numbers of a representative for whom the program was undertaken who can verify
satisfactory performance.
Other Information: Any additional information to assist the Town in its evaluation of the proposal.
Selection Criteria
Selection criteria will be based on the following:
• Documented past successes
• Availability of appropriate facilities
• Suitability of recreational/instructional programs a public recreation offering
• Experience with marketing similar programs
• Key qualifications for teaching recreational/instructional programs
• Unique perspectives brought to the program
• Organizational skills and proven ability to meet deadlines
• High standards of service that will be followed to ensure quality experiences for all
participants
• Letters of recommendations and/or references
Acceptance of Proposals
Proposals will be evaluated by the Director of Community Programs for the value and benefit the proposed recreational/instructional program will bring to the overall public recreation offering. The Town of Oxford reserves the right to reject any or all RFP’s or portions thereof, and to waive any informalities or irregularities in any RFP’s received, to re-advertise for RFP’s, to award in whole or in part to one or more applicants or take any other such actions that may be deemed to be in the best interests of the Town. Each
applicant will be notified if their proposal(s) will be accepted and subsequent negotiations will occur. If successful negotiations occur, the recreational/instructional program may be added to the Oxford Community Center’s program offerings. Acceptance of proposals does not guarantee that the Town will automatically continue offering the recreational/instructional program. A program will only run if enough registrations warrant its completion. At any time, the Town may discontinue the recreational/instructional program.
Indemnification and other pertinent information
• General Indemnification:
To the fullest extent permitted by laws and regulations, successful
applicant shall indemnify, defend, save and hold harmless the Town, its officers, agents and employees, harmless from any and all claims, damages, losses, liabilities and expenses, direct, indirect or consequential arising out of or alleged to have arisen out of or inconsequence of the services furnished by or operations of the successful applicant or his subcontractors, agents, officers, employees or independent contractors pursuant to the
contract, specifically including but not limited to those caused by or arising out of any act, omission, negligence or default of the successful applicant and/or his subcontractors, agents, servants or employees in the provision of the services under the Contract.
• Patent and Copyright Indemnification: Successful applicant agrees to indemnify, defend, save and hold harmless the Town, its officers, agents and employees from all claims, damages, losses, liabilities and expenses arising out of any alleged infringement of copyrights, patent rights and/or the unauthorized or unlicensed use of any material, property or other work in connection with the performance of the Contract.
The Town of Oxford is mandated to ensure that all instructors of programs have been C.O.R.I. (Criminal Offender Record Information) checked, therefore, if your program is chosen you will need to provide information of all staff for the purposes of completing a C.O.R.I.
If your program is chosen you will need to provide the Town of Oxford with a W-9 form.
A formal contract may be signed if registrations warrant the class to run at a profit for the Oxford Community Center.
Proposal Submittals
Proposal should be submitted to the Town Manger’s Office along with this signed page
of the RFP.
Mail proposals to: Town of Oxford
Office of the Town Manager
325 Main Street
Oxford, Massachusetts 01540
Applicant Name(s): __________________________________________________________
Company Name (if one): ______________________________________________________
Mailing Address: ____________________________________________________________
_______________________________________________________________
Email Address: ______________________________________________________________
Contact Phone #(s): __________________________________________________________
I agree to the terms outlined in the above document.
Signature: __________________________________________
Date: ___________________
OXFORD RECREATION
508-987-6002
TOWN OF OXFORD
Lifeguards / Camp Counselors / Tennis Instructors
The Town of Oxford is currently accepting applications/resumes for the seasonal positions of Lifeguards, Counselors and Tennis/Sports Instructors for their 2010 Summer Program. Successful applicants should have previous experience working with children, along with good social, interpersonal, and communication skills. Lifeguards should be appropriately certified. All successful candidates must pass CORI/SORI checks. Salaries range $8.50 - $12.00/per hour depending upon position and experience. These seasonal positions are approximately up to 40 hours per week for 6 – 10 weeks.
Please send resume with cover letter to Town Manager's Office, 325 Main Street, Oxford, MA 01540. Job description available upon request.
An Equal Opportunity/Affirmative Action Employer
HEAD LIFE GUARD
ACCOUNTABILITY: Reports to the Community Programs Director and/or Community Center Program Manager.
BASIC FUNCTION: Performs supervisory and administrative duties in the daily operation of the Oxford Town Beach at the beach site known as Carbuncle Pond.
SCOPE OF POSITION: Supervises the training of lifeguards and other beach personnel, and oversees the management of all beach activities
and facility.
SPECIFIC RESPONSIBILITIES:
1. Supervises, schedules and coordinates lifeguard rotation, swim lesson program and guard work schedule.
2. Maintains accurate records of current staff certifications (WSI, LGT, CPR, First Aid) and re-certifies if needed.
3. Responsible for all in-service staff training and emergency procedure drills. ~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~
4. Supervises daily, weekly and monthly staff conditioning.
5. Keeps all daily beach records to include: Guest Receipts, Swim Class Records, Daily Log, Facility and Rest Room Checks.
6.~Writes up summer-end staff evaluations.
7.~Responsible for daily beach monitoring.
8.~Plans daily swim lessons and activities.
9.~Prepares weekly staff payroll sheets.
10. Assists where needed for smooth beach operation to include: assisting guards and swim instructors.
11. Enforces all beach rules and regulations.
12. Maintains cordial staff-patron relations and mediates all staff and/or patron disputes.
13. Insures the proper use and nighttime storage of all safety equipment, beach supplies and small craft equipment.
QUALIFICATIONS:
Must have considerable knowledge of all rules and regulations pertaining to safe waterfront operations.~ Minimum of four (3) years experience in aquatic setting to include some leadership responsibility or equivalent.~ Must have proven ability to lead and teach other employees, maintain discipline, deal with the general public and be able to maintain the respect and cooperation of associates and beach users.
CERTIFICATIONS:
Cardiopulmonary Resuscitation (CPR), First Responder, and Water Safety Instructor
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